Meeting Room 817 – Planning the Meeting Room of the Future

Our meeting room 817 is the main showplace for customer, media and executive staff meetings but over the years it has taken on more of a VIA museum air with an ever growing static collection of VIA chips, boards and systems making the space feel cluttered and tired. For our meeting room of the future, we want to incorporate as much of our own technology into the room to increase productivity and functionality.

One of the key goals for the new design is to breathe some life into the space and create a more inspiring environment for creative discussions. Clearing away the clutter is a must but the problem then becomes how to show off our core technologies and product offerings. Our solution is to reduce the number of static demos to four key products which can be rotated over time but to also incorporate three 42” digital signs and one 55” touch screen around the room which can be used to highlight other products with rotating content. This will provide us with a way to easily update content and alter what is shown for whoever is using the room as well as keeping the design fresh.

Another area which needs improvement is our overhead projector used for presentations. I am sure many of you are all too familiar with the time wasting which goes on in trying to sync a computer to the projector, waiting for bulbs to heat up, and playing with light switches to find a balance between visibility on the screen and still having enough light to take notes. To address this issue will be installing a 2×2 video wall comprised of four 46” displays. We toyed with the idea of more screens but for the size of the room the 2×2 wall makes the most sense. The LCD screens will provide a much more striking presentation space as well as provide an easier way to sync computers to the screen. It also allows us to incorporate a much more sophisticated video conferencing system into the room which will we talk about in more detail in future posts.

Finally, one of the most critical aspects is how to incorporate the technology into the overall design of the room. We have decided to use as many natural elements as possible in the space to create a relaxed environment including a stone wall, wooden table and green grass like accents throughout the room to create earthly feeling that we hope will be conducive to creative thinking.

Let us know what you think of our design and stay tuned for our next post where we will be digging into the architecture behind the video wall and signage systems.

VIA Smart Cities